Organisational reports - be prepared

Presenting a report involves all of the techniques involved in other forms of communication. They all involve getting a message across – and that may involve just your content, but it may also involve a message about yourself.

During any event or meeting or project, store notes on each stage to aid in compiling reports. These may be stored in your PC or laptop, or simply in paper form in a folder. Remember, information not reported is almost as though it never happened.

So a report is vital to the evaluation and growth of the whole organisation. It can motivate as much as it can inform. It keeps members informed so they are prepared for the future and are aware of the past. It gives higher officers the input they need to function effectively and to inform the Board. And because written knowledge can be saved, it is a record for the future.

Report writing and presentation is a vital aspect of any organisational member’s training. It provides practice in clear logical expression. Thoughts are organised so they can be presented in a more meaningful, accurate and complete form. It can also be practice in self-promotion and promotion of the organisation.